What to include on an invoice

A checklist of what every professional invoice needs, from invoice number and tax number to VAT and payment details, so you get paid faster.

A clear invoice gets paid faster and keeps your records straight for tax. Whatever your country or industry, include these details.

Invoice checklist

1. The word "Invoice" and a unique invoice number, in sequence.
2. Invoice date and due date (for example, "due within 14 days").
3. Your business details: name, address, phone, email, and your company registration number and tax or VAT number where you have them.
4. Your client's details: name, company and address.
5. Line items: a description of each product or service, quantity, unit price and line total.
6. Subtotal, tax (VAT, GST or sales tax at your country's rate, if you charge it) and total due, in the right currency.
7. Payment details: bank name, account name and number (or IBAN and SWIFT for international clients), or a payment link.
8. Terms: payment terms, late-payment notes, or a thank-you line.

Tips that get you paid sooner

• Send the invoice as soon as the work is done or the goods are delivered.
• Use your logo and brand colour so the invoice looks professional and is easy to recognise.
• Add a QR code or payment link so clients can pay in one step.
• Keep a copy of every invoice. You'll need them for tax and bookkeeping.

Our free invoice generator includes all of these fields, with templates for your industry and tax settings for your country.

Create an invoice